The term ‘contact centre’ often suggests a physical office space filled with agents in cubicles, reading off a standard script. The idea of long wait times, high call volumes, and very little personalisation, all contributes to the notion that engaging with contact centres is an unpleasant experience.
This scenario has since transformed for the better and, in reality, many of these elements have evolved. With the help of automation solutions, contact centres have radically enhanced the standards of customer service for good. Here are few things you probably did not know about today’s contact centres.
1. Agents can work remotely
Contact centres have always been thought of as a centralised place. According to GlobalData research, several legacy contact centres in the Asia Pacific region are not architected to cope with COVID-19 scenarios. In Asia, India and the Philippines are key call centre outsourcing destinations. As these regions faced varied restrictions over the past few months, contact centres continue to be heavily affected.
Thankfully, with an AI-powered platform such as Conversational Service Automation (CSA), businesses have managed to adhere to safe distancing requirements and support agents to operate remotely. CSA refers to an emerging category of technological solutions that combines conversational AI, robotic process automation (RPA), and workﬂow automation in a conversation-centric platform. This platform delivers on the promised future of a transformed contact centre. With CSA, companies, and their contact centres can overcome the challenges of operating during COVID-19 and beyond.
Functioning as an intelligent assistant to the human agent, CSA helps create an integrated knowledge bank and guided workflows for agents. It blends the capabilities of humans and technology to achieve both automated human to machine conversations, as well as personalised conversations between customers and contact centre agents. This provides organisations with insights into customer and business needs, which were not accessible before. Employers can also monitor every interaction to assess compliance and quality.
2. Agents no longer use scripts
Sticking to scripts leaves little room for personalisation. Customers call for varied reasons that may go beyond usual operations today. According to a recent Uniphore report, over 42 per cent of the survey respondents reached out to contact centres to resolve COVID-related issues around travel, employment, insurance, medical and /or finance – issues that did not have scripts in place pre-COVID.
The elimination of scripts will extend beyond the current pandemic. There is more empathy from the agent towards customers owing to the increased automation in the backend. CSA prioritises and routes calls appropriately by recognising a caller’s intent, mood, and sentiment thereby funnelling incoming calls. This way, agents are equipped with the latest background of a call and are able to provide a much personalised and improved customer experience.
3. Evolved beyond ‘call centres’
Contact centres have started moving beyond the omnichannel experience to becoming a hub for customer interactions. What used to be just phone-based interactions – hence the term ‘call centre’ – have now evolved to a whole variety of interaction channels. From email to instant messaging, video or social media, CSA integrates multiple touchpoints to offer customers one seamless experience. As a result, customers, and businesses alike benefit from quick information transfers from one channel to another. This allows to achieve efficient and smooth customer service experience.
4. Contact centres are at work 24/7
Several contact centres do not follow normal business hours today – a trend that is largely driven by evolving customer demands. A customer can call anytime of the day or night to report a lost credit card or quickly check in on their bank account. In an industry where businesses are faced with lack of manpower, a CSA platform first attempts to aid customers in resolving queries, and hands over the interaction to a human agent only if necessary. The platform is built to decode and analyse a customer’s emotions and sentiments through their words, tone, and pitch of their voice. This allows the agents to empathetically converse with the customer. After the interaction, the platform automates post-call summaries to enable agents to focus on what they do best – solving customer queries. This in turn enables them to handle double the number of calls and save operational costs and time.
5. Contact centres generate more data than you know
The information collected by contact centres on a daily basis forms valuable repository for organisations. Businesses can leverage this data to continuously learn and provide better customer service in the future. According to the above report by Uniphore, 74 per cent of respondents cited they would prefer if a contact centre agent has a background of their past interactions, while another 50 per cent fully expect the agent to have some clue as to why they are calling.
Of course, tapping on this extreme scale of data in a span of one call would be an impossible task for a human agent, but not for a CSA platform. As ‘creative collaborators’, the technology can identify relevant data to break into nuggets of comprehensible, digestible insights for the agent, all in real-time. Agents can receive tips and suggested next steps to improve their engagements with customers. This also helps with ongoing coaching and agent training at a very minimal cost.
We are at the centre of this evolution. As businesses and society work through the current realities and uncertainties, businesses should always strive to better understand customers and the challenges they face. In the current realities, customers are reaching out to businesses in record numbers and they expect to be heard and empathised with. Contact centres are aware of this demand and have since evolved to cater to customers’ changing needs.